Isabel Bader Centre for the Performing Arts

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The Ballytobin Foundation

Supporting arts organizations in the Kingston community by funding access to the rental spaces in the Isabel Bader Centre for the Performing Arts and the Tett Centre. More information...

Rental Rates (406KB)
*Effective May 1, 2016-April 30, 2018

Performance Hall
technical specifications

*Updated August 2016

House Lighting Plot

House Rigging Plot

Conference Flyer

 

CONTACT: For more information on booking space at the Isabel, please contact ibcpabook@queensu.ca.

 

Facility Rental

INTERESTED IN RENTING FACILITIES AT THE ISABEL?

We welcome bookings for performances, galas and events, weddings, meetings and conferences.

This 90,000 square-foot, world-class performing arts venue includes the following spaces for rental:

• 567-seat Concert Hall 

• 100-seat Studio Theatre

• 92-seat Film Screening Room

• Music Rehearsal Hall

• Art & Media Lab, and

• Lobby.

Booking Contact:

Kathryn Palaic, Booking & Financial Assistant
Phone: 613-533-6000, ext. 75822
 

For wedding/reception inquiries please contact Nicole Braatz at nicole.braatz@queensu.ca


Our booking procdures are subject to change.

Booking Procedures: Our Practice

Queen’s University is first and foremost an educational facility. Our booking procedures are designed to work within and enhance the educational experience.

Booking priority is as follows:

  • Academic
  • The Isabel’s season
  • Resident tenants
  • All other renters

Please note: Wedding receptions will not be booked in the Isabel throughout the academic year (from September through April).

FIRST HOLD

  • A first hold may be placed on a date for a limited time, without a deposit.
  • The first hold is considered to be a tentative booking only.
  • Tentative Licensees are asked to contact the office to confirm or release a hold as soon as a decision has been made.
  • Once advised, the office will send the Licensee a contract.
  • A signed contract and a 50% deposit on the rental must be received to fully confirm the booking.
  • The full rental is due prior to the event unless arrangements are made to settle the day of the show.
  • All deposits and final payments must be made by: certified cheque, money order or wire transfer.

SECOND HOLD

  • A second hold may be placed on a date with an existing hold.
  • If the first hold cancels, the second hold will be contacted and offered the space.
  • The second hold may challenge the first hold by paying a 50% non-refundable deposit. Once this deposit is received, we will contact the first hold at our earliest convenience and they will have 48 hours to confirm the date by remitting a 50% deposit, or the date will be released to the second hold.
  • If the first hold pays the deposit and confirms the date, then the challenge deposit will be returned.
  • Alternatively, if the first hold declines, then the challenging hold will retain the date.
  • Once the contract is signed, the 50% non-refundable deposit will be credited to the final bill.
  • The full rental is due prior to the event unless arrangements are made to settle the day of the show.
  • All deposits and final payments must be made by: certified cheque, money order or wire transfer.

CANCELLATION

If an event is cancelled after a deposit has been paid, the deposit is forfeited along with any incurred or committed expenses.

INSURANCE

All Licensees of the building are required to obtain general liability insurance coverage in the amount of $2,000,000.00 inclusive per occurrence. This insurance is mandatory; and it is necessary that proof of insurance be provided to the Isabel prior to the event.

SOCAN

The Society of Composers, Authors and Music Publishers of Canada require you to purchase a SOCAN license if you use copyright music during an event. Payment of SOCAN fees is the responsibility of the Licensee.

TICKETING AND FRONT OF HOUSE SERVICES

Ticketing

Everyone attending an event at the Isabel, including children of any age, requires a ticket. An organization can choose to sell tickets through the Isabel’s Box Office or to independently sell event tickets. The Box Office is unavailable to Licensees whose tickets are not sold through the Isabel. Upon request, a table may be set up in the lobby on the day of performance for ticket sales.

Merchandise Sales

The Isabel collects a merchandise sales commission of 15% on all soft goods and recorded material. Licensees are responsible for staffing all merchandise sales.

Food and Beverage Services

Queen’s Event Services manages all food and beverage services, catering and hospitality in the facility. Clients are not permitted to sell any food or beverages on the premises. The choice to offer food and beverage is at the discretion of the Licensee. No food and beverages are allowed in the performance spaces.

Front of House Staff

Rentals will include the costs of all the necessary front of house staff for events. The Isabel will schedule ushers, ticket takers, and coat check personnel based on total ticket sales and the nature of the event.

Auxiliary Spaces

Other spaces are available for rental with your booking or on their own for receptions, meetings, recitals or trade shows.

Security and Medical Attendants

Security or medical requirements beyond standard first aid are the responsibility of the client. The Isabel may request that you provide additional personnel based on the nature of the booking and history of events that have the potential to pose security or safety concerns to artists, patrons, clients or staff.

Health and Safety 

Queen's University is committed to the prevention of illness and injury through the provision and maintenance of a healthy and safe campus. The University endeavours to meet its responsibilities for the health and safety of the members of its community by complying with relevant health and safety standards and legislative requirements, and by assigning general and specific responsibilities for workplace health and safety.

The University takes all reasonable steps to acquaint its employees with their rights and duties in the workplace and applicable regulations and procedures for protecting their health and safety. Where appropriate, the University establishes policies and programs to assist in maintaining safe conditions and work practices and facilitating employee participation in health and safety activities, including health and safety committees.

All individuals shall protect their own health and safety by complying with prevailing regulations and standards and with safe practices and procedures established by the University. Employees must report any health hazards and unsafe conditions or practices to supervisory staff for corrective action.

It is a primary duty of all faculty and staff who are supervisors, as defined under the Occupational Health and Safety Act, to ensure that any persons under their direction are made aware of and comply with all applicable health and safety policies and procedures. They are responsible for ensuring that all aspects of the workplace, including teaching and research sites, are safe and that any risks, hazards, and safety violations drawn to their attention are investigated and corrected promptly.

Licensee Health and Safety Responsibilities

It is the duty of all Licensees to ensure that any persons under their direction are made aware of and comply with all applicable health and safety policies and procedures as defined under the Occupational Health and Safety Act